Communication Checklist

Social media

Suggested promotion schedule

• 2 weeks ahead – post announcing event
• 4 days to 1 week ahead – post that reminds people about the event
• Day before – Don’t forget about X
• Day of event – Share previous day’s post (or any of the previous posts with info about the event) to Stories with “It’s happening today” verbiage added to Story
• Next day to one week later – recap event, thank everyone for coming

Want event shared on SL social?

• Submit Divisional Updates form
• 30-day notice needed to share post
• Shorter notice events may be included on Instagram and Facebook Stories and/or Twitter

UA News Center/ Inside UA

Fill out the form to submit to both UA News Center and Inside UA. Indicate in the box if the news is for Inside UA. For any questions contact Laura Braddick. If creating a graphic the size is 600 pixels wide by 200 or 300 pixels tall.

Flyers

Flyers require submission to communications team for review.

• For design help, submit Marketing Request form two weeks prior to when you need design in hand.
• To have flyers in residence halls, submit to Housing. Have flyers approved and delivered to HRC office at least seven days in advance of event.

Digital Signage

Digital signage requires submission to communications team for review.

• For design help, submit Marketing Request form two weeks prior to when you need design in hand.
• Submit 16:9 design to OIT. Ads distributed every Thursday, so must be submitted Wednesday before.

UA Crimson Connection

Parent & Family Programs has a successful communications platform for reaching UA families (and students via families). It’s a great place to share student deadlines and action items!

You can submit an announcement to the UA Crimson Connection.

Yard Signs

Yard signs require submission to communications team for review.

• For design help, submit Marketing Request form two weeks prior to when you need design in hand.
• Submit Ground Use Permit 10 days in advance of when you want to post signs.